Facilities Purchasing Approval Form Logo
  • Facilities Purchasing Approval Form

  • University Housing complies with all ethics policies for the University of Georgia (UGA). UGA complies with the DOAS Code of Ethics for Governmental Service.

    You can use the UGA Knowledge Base to access course materials for all of the OneSource courses. You also have access to a variety of self-service materials, including tutorials and job aids, to help you complete tasks in the UGA Financial Management System and ONEUSG Connect.

  • Facilities Purchasing

  • This is not a pre-approval.  Work should be approved, completed, and invoice received before submitting this Jotform

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  • Rentals or purchases with terms and conditions should be purchased by UGAMart.

    Please provide a justification letter explaining why the order was not processed via UGAMart and attesting that correct purchasing procedures will be followed for future orders. A template for this letter may be found in the resources drive, at: S:ResourcesASCHBHRFinancialPURCHASINGJustification Letter Template.docx

  • Purchases over $2,499.99 should not be processed by payment request.

    Please provide a justification letter explaining why the order was not processed via UGAMart and attesting that correct purchasing procedures will be followed for future orders. A template for this letter may be found in the resources drive, at: S:ResourcesASCHBHRFinancialPURCHASINGJustification Letter Template.docx

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  • Please contact University Housing Business Office, HSG-Business@uga.edu in order to register the supplier as a vendor.

  • Reminders:

    • Do NOT fill in staff member's UGA ID Number
    • In the comment section at the bottom, please add note regarding the $250.00 price limit
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  • Personal reimbursements are not the preferred method of payment and must have an attestation that expenses are valid. Please write a signed and dated letter detailing that all items purchased were for a University event.

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  • STOP - you will be unable to submit this form!

  • Please contact University Housing Business Office, HSG-Business@uga.edu.

  • The UGA Automotive center is open from 8:00am to 4:30pm Monday through Friday. Rental vehicle keys will need to be picked up during their hours of operation. Contact vehiclerentals@uga.edu or call 706-542-7173/7525 if you have questions.

     

  • Reservation will be made with one driver's name. All additional drivers will need to be added by the automotive center upon vehicle pickup.

  • Review MOTOR VEHICLE AND WRIGHT EXPRESS (WEX) FUEL CARD USE policy before renting.

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