• Facilities Purchasing Approval Form

  • University Housing complies with all ethics policies for the University of Georgia (UGA). UGA complies with the DOAS Code of Ethics for Governmental Service.

    You can use the UGA Knowledge Base to access course materials for all of the OneSource courses. You also have access to a variety of self-service materials, including tutorials and job aids, to help you complete tasks in the UGA Financial Management System and ONEUSG Connect.

  • Are you purchasing safety glasses?*
  • Is this purchase for a plant fund project?*
  • Is this purchase an emergency?*
  • Will this purchase be using an OPPROJ chartfield?*
  • Is this a security systems and/or access control purchase?*

  • Facilities Purchasing

  • Department/Zones*
  • *
  • Account Description and Code*
  • Is purchase for professional development?*
  • Is expense split between speedtypes?*
  • West Side Speedtypes*
  • Central East Speedtypes*
  • South Zone Speedtypes*
  • Central West Speedtypes*
  • East Zone Speedtypes*
  • Allocation of Expense - Please contact University Housing Business Office, HSG-Business@uga.edu with any questions on allocation*
  • Type of payment*
  • Type of payment*

  • This is not a pre-approval.  Work should be approved, completed, and invoice received before submitting this Jotform

  • Did this payment request go through the preapproval process?*
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  • Does the purchase have terms and conditions, require a signature, or is for a rental (excluding vehicle rentals)?*

  • Rentals or purchases with terms and conditions should be purchased by UGAMart.

    Please provide a justification letter explaining why the order was not processed via UGAMart and attesting that correct purchasing procedures will be followed for future orders. A template for this letter may be found in the resources drive, at: S:ResourcesASCHBHRFinancialPURCHASINGJustification Letter Template.docx

  • Purchases over $2,499.99 should not be processed by payment request.

    Please provide a justification letter explaining why the order was not processed via UGAMart and attesting that correct purchasing procedures will be followed for future orders. A template for this letter may be found in the resources drive, at: S:ResourcesASCHBHRFinancialPURCHASINGJustification Letter Template.docx

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  • STOP - you will be unable to submit this form!

  • Please contact University Housing Business Office, HSG-Business@uga.edu in order to register the supplier as a vendor.

  • What are you using the Intra University Charge/JV to purchase? (Select all that apply)*
  • Is vendor a registered UGA supplier?*
  • Invoice Date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Submitted Date
     - -
    2 digit month, 2 digit day, 4 digit year

  • Personal reimbursements are not the preferred method of payment and must have an attestation that expenses are valid. Please write a signed and dated letter detailing that all items purchased were for a University event.

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  • What did you purchase that requires reimbursement? (Select all that apply)*
  • Choose the approval type that you are requesting:*
  • When do you intend to make this purchase?*
     - -
    2 digit month, 2 digit day, 4 digit year
  • What are you using the payment request to purchase? (Select all that apply)*

  • STOP - you will be unable to submit this form!

  • Please contact University Housing Business Office, HSG-Business@uga.edu.

  • The UGA Automotive center is open from 8:00am to 4:30pm Monday through Friday. Rental vehicle keys will need to be picked up during their hours of operation. Contact vehiclerentals@uga.edu or call 706-542-7173/7525 if you have questions.

     

  • Will anyone else be driving?*

  • Reservation will be made with one driver's name. All additional drivers will need to be added by the automotive center upon vehicle pickup.

  • Driver(s) WEX card certified?

  • Review MOTOR VEHICLE AND WRIGHT EXPRESS (WEX) FUEL CARD USE policy before renting.

  • Pickup Date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Pickup Time*
  • Dropoff Date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Dropoff Time*
  • What are you using the p-card to purchase? (Select all that apply)*
  • Has this been approved through travel approval form or email?*
  • Travel will be*
  • Start Date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • End Date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • What are you using UGAMart to purchase? (Select all that apply)*
  • Are you purchasing through a "punchout" on UGAMart? (ex. Amazon, Staples, Lowes, CDW, Home Depot etc.)*
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